Data Protection

Contact information 

Data Protection Officer 

Data Protection Officer Lassi Kauttonen
The Ministry of Social Affairs and Health, Department for Communities and Functional Capacity
STMtietosuojavastaava(at)stm.fi 

Controller

The Ministry of Social Affairs and Health, PO 33, FI-00023 Government
Registry: kirjaamo(at)stm.fi and tel. +358 295 63100


Processing of personal data

Personal data is only stored for justified reasons. As a rule, the data is needed to implement services and for communication. The use of the services is voluntary, and the personal data provided is not processed for any purposes other than those indicated. 

The data is processed by the persons maintaining the contents of the service in the ministries, as well as by cooperation partners and their subcontractors who produce the service. The Ministry has agreed on the processing of personal data with these bodies in accordance with the requirements of the General Data Protection Regulation.

As a user of services, you have the right to know what data we store about you and who processes your data. In addition, you can also check the data we have collected about you and update it, if necessary.
User's rights and requests for personal data

If you need more information concerning the processing of your personal data at the Ministry, please contact the Ministry's Data Protection Officer.

Personal data stored

Data that you have provided yourself

Service The data stored
Subscription to a newsletter email address
Subscription to press releases and other material on current issues email address
Comments on blogs email address
name
organisation
Use of media service email address
first name and last name
citizenship
date of birth
postal address
ID card and its number
mobile phone number
position or title
medium and its contact details
Media access passes to press rooms email address
first and last name
date of birth
mobile phone number
position or job description
medium and its contact details
name of contact person
photo
M2 Blue user and traveller register for travel and cost management system name of traveller
email address
postal address
personal identity code
bank account
cost pool
the individual’s travel, cost and driving data
data on the individual’s charge card and travel account purchases
Valtiolle.fi applicant identification data (name, address, phone number, gender, other contact information)
personal information that the applicant has included in their application
date of birth
information related to the access rights to the service

Information received from other sources

Stakeholder register of the Ministry of Social Affairs and Health
(Data can be transferred to countries outside the EU of the EEC in conformity with the requirements of the General Data Protection Regulation of the EU.  More detailed information are provided in the data protection record of the register.)
name
organisation
postal address
email address
phone number
occupation
possible information on the collaborative relationship with the Ministry of Social Affairs and Health
Decoration system (Data can be transferred to countries outside the EU of the EEC in conformity with the requirements of the General Data Protection Regulation of the EU. More detailed information are provided in the data protection record of the register.) Read the data protection record  (stm.fi/tietosuojaselosteet)

When you are in contact with us, we also collect the following information:

  • Data that you have given to us when you have participated in events.
  • Feedback and letters you have sent, requests for documents or information, and any other contacts you have made.  

Surveys and event registration

We collect the personal data needed to conduct surveys and register participants for events.

We usually process personal data based on the person's consent.  The processing may take place according to the nature of the event. We also process personal data if this is necessary for the performance of a task carried out in the public interest or in the exercise of the official authority vested in the controller. (Article 6, paragraph 1, point (e) of the General Data Protection Regulation.)

The data stored 

The data collected varies depending on the case. When registering for an event, participants are typically requested to provide their name and email address. Depending on the event, other personal data may also be requested.

Disclosure of data

We may disclose data on a case-by-case basis to parties involved with the surveys, such as the security control personnel of ministries. Our subcontractors process personal data in their role as service providers.

Period for which the personal data is stored

For surveys, the appropriate storage period varies depending on the case. In the case of registrations, the storage period is the time required for arranging the event and carrying out follow-up activities, except in certain cases where more time is required for financial administration, archiving, or the retention of technical backup copies.