Vera Inspection ICT System

The Finnish ICT application Vera is in use in the occupational safety and health administration.

In the Vera Inspection ICT System, the inspection report and other enforcement documents are compiled as structured documents.

Vera includes planning of inspections, compiling of inspection reports, deadlines for compliance, reporting on enforcement and preparation of authority decisions.

Vera was named after Vera Hjelt (1857 - 1947), the first female OSH inspector in Finland and the Nordic countries.

Ready-to-use inspection agendas

In order to make it easier for inspectors to use Vera Inspection for compiling inspection reports, the system has ready-to-use inspection agendas. Inspection agendas can be edited for workplace inspections to adapt to the different branches of industry and types of inspection.

The conditions to be monitored during an occupational safety and health inspection are listed on the inspection agenda. The conditions listed are accompanied by a legal reference and a description of the target level required by law.

The inspector may edit the agenda to suit the inspection in question. For a single inspection, the inspector may add a condition to be inspected, a legal reference, a description of the target level and a deadline for the employer.

Vera improves the quality of inspection reports

In the system, information is stored and re-used in the next step or process. Tracking deadlines for inspections and inspection reports is easy. The inspection report is compiled as part of reporting on inspections and information is saved once in one place.

The data is readily updated and it is structured and easy to re-use. Due to this, the productivity of work increases and the quality of inspection reports and follow-up data improves.

Inspection reports are compiled as structured documents and the matters inspected as well as the related obligations and references to statutes were modelled. The effectiveness of monitoring is improved by storing monitoring information in one place once. Work processes are more efficient by utilising the information at a later stage. Information management in monitoring improved too.

The reports produced are more detailed because the data is structured, for example indicating the legal provision on which the obligation is based, what the obligation includes and so on.

Vera is the outcome of Valtimo programme (2008-2014)

The Vera ICT system is the outcome of Valtimo programme, which had two steps:

Valtimo I (2008-2011): ICT tools for inspectors

  • Structured Inspection Report (structured data)
  • OSH enforcement operations model, process descriptions, knowledge management, etc.

Valtimo II (2009-2014):

  • Tools for OSH authorities at the annual planning of management
  • E-services for employers

Further information

Teija Inkilä, Senior specialist 
Ministry of Social Affairs and Health, Työ- ja tasa-arvo-osasto / TTO, Valvonta- ja ohjausyksikkö / VY